Tips to Setting Up a Conference Room for Business Meetings

Every office needs a presentable meeting room. It isn’t only for the benefit of your visitors, but it’s also for you and your employees each time you need to get together to brainstorm and discuss important things concerning the company.

A conference room is a space where people concentrate on the matter at hand, review policies, talk about plans, and develop ways to continue supporting the organisation’s success. As such, everyone must strive to keep it in excellent condition and free from dirt, filth, and clutter.

When you fail to maintain the cleanliness and orderliness of your conference rooms, it can significantly impact the mood and productivity of anyone using it. If you can’t look after your meeting room yourself, then the best thing to do is hire commercial cleaning services to take over.

Keep reading below to find out things you must do to ensure a conference room is always prepared for the next meeting on the agenda.

Keep the Conference Room Smelling Clean and Fresh

Most conference rooms involve an enclosed space, which means scents can settle within the area and last for a long time. If it involves an unpleasant smell, it can greatly reduce people’s productivity. As such, you must install proper ventilation systems in the room to prevent the smell from catching people’s attention.

Moreover, you may require carpet cleaning to keep the conference room from entrapping an odour coming from your rugs after a while of using them. You could consider placing a diffuser that releases a calming scent to encourage people to remain focused when holding meetings.

Eliminate the Clutter from the Conference Room

Whenever a meeting takes place, all the participants, whether they’re your employees or visitors, usually take out notebooks, documents, and other essentials. Afterwards, you must constantly remind people to take home all the items they brought with them to avoid clutter.

Leaving the conference table entirely bare will give your cleaning team an easier time wiping the surface completely clean and free from dust and stains possibly left behind. Besides that, when you have a speaker in front, and there’s no clutter on the table, you minimise the chances of distracting them from doing a job well done during their presentation!

Remember to Sanitize the Room from Top to Bottom

You can’t deny the fact when meetings take up several hours from your day, there will come the point where you or the people involved will start to feel bored or tired. When that happens, you often find something to do or look at, such as the things you can see around the room.

If you want to keep your visitors impressed with your company, you should strive to look through every nook and cranny of the conference room when cleaning it. Calling for reliable cleaning services means they will guarantee to leave no stone unturned and keep the place spotless and in perfect condition, ready for your next meeting.

Maintain the Conference Room’s Cleanliness Daily

It’s not enough to look after the upkeep of your conference room only once in a while. If you want to keep it clean, you and your employees should make an effort to maintain it daily.

Since it’s possible for you to hold meetings every week, the room undergoes heavy foot traffic! Thus, it will help to clean the carpet, wipe tables, and eliminate dust within the conference room often. When you strive to keep distraction at bay, you can expect to have more productive meetings and better results.


There are plenty of ways to guarantee your conference room is a place where you, your employees, and your visitors can come together to discuss fruitful meetings. Keeping the space smelling clean and fresh, eliminating clutter, sanitising the entire room, and cleaning it regularly are just some of the useful methods you can practice. In fact, conference rooms aren’t the only areas that will need maintenance because your entire workplace requires you to schedule regular professional deep cleaning sessions as well!

Are you looking for professional cleaning services in Australia for your office? CleanKings Cleaning Services provides commercial and industrial cleaning services for various industries in need. Get in touch with us today to request a proposal!

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